New Trade Partner Vendor Pack

Welcome — we look forward to working with you. Complete this packet on your phone or computer, sign each section, upload your documents, and submit it — all online, no printing or scanning. It takes about 10–15 minutes.

✓ Complete every section below and sign where asked
✓ Have these ready to upload (a photo or PDF is fine):

· Company W-9
· Trade / contractor license
· Proof of incorporation / registration (e.g. your Sunbiz page)
· A voided check or bank letter, for direct deposit

✓ Your insurance certificates (General Liability and Workers' Comp) come to us straight from your insurance agent — Section 7 shows exactly what to ask for.

Heads up: Updated insurance certificates are required every six (6) months to keep your records current.

1

Section 1

Trade Partner Information

Used to set you up in our accounting, insurance-tracking, and scheduling systems. Please complete every field.

Incomplete

Legal Name*

DBA (if any)

Mailing Address*

Physical Address (if different)

Contact Person*

Owner*

Phone*

After-Hours Phone

Fax

Email*

Type of Business*

EIN or SSN*

Trade / Contractor License #*

# of Employees

Service(s) Provided*

Counties / Areas Served*

Required

2

Section 2

Master Subcontractor (Trade Partner) Agreement

Review the full agreement, complete the blanks, then sign. Includes the Prime Contract & Flow-Down Obligations (Article XV) and Insurance Requirements.

Incomplete

Trade Partner legal name*

City*

State

Address*

Federal Taxpayer ID / SSN*

Description of Work*

Master Subcontractor Agreement — Articles I–XVI

Insurance Requirements

I have read and fully understand this Master Subcontractor Agreement, including the Prime Contract & Flow-Down Obligations (Article XV) and the Insurance Requirements, and I agree to its terms on behalf of the Trade Partner. Required

Signature — Trade Partner

Company*

Signature — type your full legal name*

Your signature

Title*

Date*

Address*

Work Phone*

Mobile Phone*

Draw your signature (optional — your typed name above is also a valid signature)

Sign with your finger or mouse

Personal Guaranty — signed individually

An owner signs here in their own name, not for the company, guaranteeing what the Trade Partner owes under this Contract (see “Personal Guaranty” above).

Guarantor — type your full legal name*

Your signature

Home address*

Date*

Electronic signatures have the same force and effect as originals (Article XVI).

3

Addendum A

Job Site Rules / Pledge

Followed on every Bay Area Exteriors project, in addition to any Builder site rules.

Incomplete

I agree to follow all Job Site Rules above on every project. Required

Signature — Addendum A

Company*

Signature — type your full legal name*

Your signature

Title*

Date*

Draw your signature (optional — your typed name above is also a valid signature)

Sign with your finger or mouse

4

Addendum B

Pricing Agreement

Agreed unit and/or lump-sum pricing. List base price and options separately. Add a row for each item.

Incomplete

Scope / Item Description	Unit	Unit Price	Notes

Pricing effective date*

Signature — Addendum B

Company*

Signature — type your full legal name*

Your signature

Title*

Date*

Draw your signature (optional — your typed name above is also a valid signature)

Sign with your finger or mouse

5

Addendum C

Safety Field Guidelines — Acknowledgment

You assume responsibility for the safety and health of your employees, sub-subcontractors, and visitors to the worksite.

Incomplete

Safety Field Guidelines — full text

I have read and understand the Safety Field Guidelines, will orient my employees to them, and agree to meet or exceed these standards plus any Builder safety program under Article XV. Required

Signature — Addendum C

Company*

Signature — type your full legal name*

Your signature

Title*

Date*

Draw your signature (optional — your typed name above is also a valid signature)

Sign with your finger or mouse

6

Addendum D

James Hardie Siding Install Agreement

Required for siding trades. In addition to the Master Agreement.

Incomplete

Does your company perform siding (James Hardie) work?

Addendum D marked Not Applicable — no siding work. You can continue.

7

Section 7

Direct Deposit, Documents & Insurance

Upload your documents here — a phone photo or PDF works. Up to 10 MB a file, 25 MB in all.

Incomplete

ACH / Direct Deposit

We pay by ACH. Your bank details go into a separate signed ACH authorization only — they are kept confidential, are not saved on this device, and are used solely to pay you.

Email your signed ACH form and a voided check to [email protected] before your first payment.

Documents

IRS Form W-9 — current and complete*

Trade / contractor licenseIf your trade is licensed in Florida.

Proof of incorporation / registrationYour Sunbiz page or articles of organization.

Insurance certificates

Don't upload your COIs — they come to us directly from your insurance agent. Ask your agent to email your General Liability and Workers' Compensation certificates to [email protected], with the certificate holder and additional insured reading exactly:

Bay Area Exteriors LLC
3411 N 29th Street, Tampa, FL 33605
Additional insured on General Liability for ongoing and completed operations, primary and non-contributory, with waiver of subrogation — see the Insurance Requirements in Section 2.

I have asked my insurance agent to send our General Liability and Workers' Compensation certificates, as above, to [email protected]. No work starts until they are on file. Required

New Trade Partner Vendor Pack

Trade Partner Information

Master Subcontractor (Trade Partner) Agreement

Job Site Rules / Pledge

Pricing Agreement

Safety Field Guidelines — Acknowledgment

James Hardie Siding Install Agreement

Direct Deposit, Documents & Insurance

ACH / Direct Deposit

Documents

Insurance certificates

Your packet is complete